Privacy Policy

Privacy Policy

1. Who We Are

This Privacy Policy explains how the Referential Process Research Group (“we,” “us,” or “our”) collects, uses, and protects the personal information you provide when subscribing to our mailing list. We are committed to processing your personal data responsibly and in compliance with the European Union’s General Data Protection Regulation (GDPR).

2. Information We Collect

We practice data minimization and collect only the essential information necessary to send you our updates:

• Name
• Email Address

We collect this data solely through our website mailing list subscription form when you voluntarily complete the fields and check the consent box.

3. Purpose and Legal Basis for Processing

• Purpose: To send you announcements, research updates, event details, and news relevant to the Referential Process Research Group.
• Legal Basis: Under GDPR Article 6(1)(a), our legal basis for processing your personal data is your explicit consent, provided when you check the required opt-in box on our sign-up form.

4. How Your Data Is Stored and Protected

We take the security of your personal data seriously:

• Storage Location: Your name and email address are stored within our website’s WordPress database and on secure, password-protected local computers operated by authorized organizing members of the Referential Process Research Group.
• No Third-Party Sharing: We do not transfer, upload, or process your data using third-party email platforms or CRMs (such as Mailchimp, Brevo, or HubSpot).
• Data Transfers: Your data is never sold, rented, leased, or shared with external third parties for commercial or marketing purposes.

5. Data Retention

We retain your name and email address for as long as you remain an active subscriber to our mailing list. You may withdraw your consent at any time. Upon receiving an unsubscribe or deletion request, we will permanently remove your information from both our WordPress database and local organizing records within 30 days.

6. Your Rights Under the GDPR

If you reside within the European Union or European Economic Area, you hold the following rights regarding your personal information:

• Right of Access: Request a copy of the personal data we hold about you.
• Right to Rectification: Request corrections to any inaccurate or incomplete personal data.
• Right to Erasure (“Right to be Forgotten”): Request the complete deletion of your personal data from our systems.
• Right to Withdraw Consent: Withdraw your consent to receive communications at any time.
• Right to Object / Restrict Processing: Limit or object to how we process your personal data.
• Right to File a Complaint: File a complaint with your local EU Data Protection Authority if you believe your data privacy rights have been infringed.

7. How to Exercise Your Rights or Unsubscribe

You can withdraw your consent, request data deletion, or ask any questions about this Privacy Policy at any time by filling out our Privacy Request & Unsubscribe Form.

Upon receiving your request, the Referential Process Research Group will process your request and permanently remove or update your records within 30 days.

Effective Date: November 6, 2026